If you need help with registration, please contact us at (888) 487-0727 or by E-mail at contact@HIVReagentProgram.org.

Registering with the NIH HIV Reagent Program
 

The NIH HIV Reagent Program acquires, authenticates, produces and distributes a variety of materials within several biosafety levels and classifications.  

The following documents must be submitted to begin the registration process for access to the full catalog of NIH HIV Reagent Program products. All documents must contain original, ink signatures or valid electronic signature. The NIH HIV Reagent Program can accept registration agreements by email, fax or by postal mail.
 

Individual Registrations

To download an Individual Registration Packet, please click here. Registration includes the requirements below:

• Registration Application: The registration application must be completed and signed by the registrant and countersigned by the Program Manager or Department Head of the institution.  
  • The Biosafety Level 2 Certification of the application must be completed and signed by the organization's Biosafety Officer. The form must be filled out to confirm your lab facilities, access policies, material handling procedures, and training practices fulfill the criteria established for the Biosafety Level guidelines of the CDC/NIH in Biosafety in Microbiological and Biomedical Laboratories, 6th ed. HHS Publication No. (CDC) 93-8395. U.S. Department of Health and Human Services, Centers for Disease Control. Washington DC: U.S. Government Printing Office; 2020. The entire text is available online.

• Individual Material Transfer Agreement: The Individual Material Transfer Agreement must be completed and signed by the registrant and countersigned by a duly authorized signatory capable of legally binding the institution.

• Biographical Sketch of the Registrant: The sketch, or brief curriculum vitae, must include the educational background, past and present employers and job titles, and a listing of representative publications. Include relevant institutional, departmental or laboratory web site addresses where available and applicable.

Institutional Registrations

The NIH HIV Reagent Program also accepts Institutional Registrations for entities with more than one eligible researcher.

To download an Institutional Registration Packet, please click here. Registration includes the requirements below:

• Registration Application: The registration application must be completed and signed by the registrant and countersigned by the Program Manager or Department Head of the institution. 
  • ​The Biosafety Level 2 Certification of the application must be completed and signed by the organization's Biosafety Officer. The form must be filled out to confirm your lab facilities, access policies, material handling procedures, and training practices fulfill the criteria established for the Biosafety Level guidelines of the CDC/NIH in Biosafety in Microbiological and Biomedical Laboratories, 6th ed. HHS Publication No. (CDC) 93-8395. U.S. Department of Health and Human Services, Centers for Disease Control. Washington DC: U.S. Government Printing Office; 2020. The entire text is available online.

• Institutional Material Transfer Agreement: The Institutional Material Transfer Agreement (Institutional MTA) must be completed and signed by a duly authorized signatory capable of legally binding the institution.  Each registrant must sign an Acknowledgement of Material Transfer Agreement.

• Biographical Sketch of Each Registrant The sketch, or brief curriculum vitae, must include the educational background, past and present employers and job titles, and a listing of representative publications. Include relevant institutional, departmental or laboratory web site addresses where available and applicable.

Submitting Instructions

Documents can be e-mailed, faxed or sent via postal mail. 

E-Mail all documents with electronic or ink signatures to: contact@HIVReagentProgram.org

OR

Fax all documents with electronic or ink signatures to: (703) 365-2898

OR

Mail all documents with electronic or ink signatures to:

NIH HIV Reagent Program
Customer Service: Registration
10801 University Boulevard
Manassas, VA 20110-2209

The possession, use and transfer of biological materials is tightly controlled by federal regulations and several government agencies. A complete review of the compliance requirements is important for researchers who may work with such materials.

Please send all required documents in one package and allow one to two weeks after receipt of all registration materials for approval by the NIH HIV Reagent Program and NIAID. Missing information will delay approval and could result in declining the application.

If you have questions about the application process, contact the NIH HIV Reagent Progream.